PRIVACY POLICY
Effective Date: January 23, 2026
Last Updated: January 23, 2026
SmartSource AE (“SmartSource AE,” “we,” “us,” or “our”) respects your privacy and is committed to protecting personal information collected through our website located at smartsourceae.com (the “Website”).
This Privacy Policy explains how we collect, use, disclose, and protect personal information in compliance with applicable privacy laws, including the California Consumer Privacy Act (CCPA/CPRA), the General Data Protection Regulation (GDPR), and other applicable U.S. and international laws.
1. Information We Collect
a. Information You Provide Directly
Name
Email address
Company name
Phone number
Inquiry or message content
Any other information you voluntarily submit
b. Information Collected Automatically
IP address
Browser type and device information
Pages visited and time spent on the Website
Referring URLs
Cookies and similar tracking technologies
c. Business-Related Information
If you engage us for services, we may collect limited business or professional information necessary to perform contracted services.
2. How We Use Your Information
We use personal information to:
Respond to inquiries and communicate with you
Provide, operate, and improve our services
Send administrative or business-related communications
Analyze Website usage and performance
Comply with legal obligations
Protect our rights, property, and security
We do not sell personal information.
3. Legal Bases for Processing (GDPR)
Where the GDPR applies, we process personal data based on:
Your consent
Performance of a contract or pre-contractual steps
Compliance with legal obligations
Legitimate business interests that do not override your rights
4. Cookies and Tracking Technologies
a. What Are Cookies?
Cookies are small text files placed on your device when you visit a website. They help websites function properly, improve user experience, and provide analytical insights.
Cookies may be session cookies (deleted when you close your browser) or persistent cookies (stored until deleted or expired).
b. Types of Cookies We Use
i. Strictly Necessary Cookies
These cookies are essential for the Website to function and cannot be disabled in our systems. They are typically set in response to actions such as submitting forms or setting privacy preferences.
Legal basis (GDPR): Legitimate interest / necessary for Website operation.
ii. Performance and Analytics Cookies
These cookies help us understand how visitors interact with the Website (e.g., pages visited, traffic sources) so we can improve performance and usability.
Examples may include analytics tools such as Google Analytics or similar services.
Legal basis (GDPR): Consent, where required by law.
iii. Functional Cookies
These cookies enable enhanced functionality and personalization, such as remembering user preferences.
Legal basis (GDPR): Consent or legitimate interest, depending on use.
iv. Marketing or Advertising Cookies (If Applicable)
These cookies may be used to deliver relevant advertisements or measure marketing effectiveness.
If we do not currently use marketing or advertising cookies, they will not be deployed unless added in the future with appropriate notice and consent.
Legal basis (GDPR): Consent.
c. Third-Party Cookies
Some cookies may be placed by third-party service providers who assist us with website hosting, analytics, or performance. We do not control third-party cookies, and their use is governed by the third party’s privacy policies.
d. Managing Cookie Preferences
You can manage cookies in the following ways:
Cookie Consent Banner: When you first visit the Website, you may accept, reject, or customize non-essential cookies.
Cookie Settings: You may update your preferences at any time through your browser settings or a cookie preference tool, if available.
Browser Controls: Most browsers allow you to control or delete cookies through their settings.
Disabling certain cookies may impact Website functionality.
5. Disclosure of Information
We may disclose personal information:
To service providers who support Website operations, under confidentiality obligations
To comply with legal requirements or lawful requests
In connection with a merger, sale, or business transfer
We do not sell or rent personal information.
6. International Data Transfers
Your personal information may be processed or stored in the United States or other countries, including the Philippines, where privacy laws may differ. We implement appropriate safeguards where required by law.
7. Data Retention
We retain personal information only as long as necessary to fulfill the purposes described in this Privacy Policy or to comply with legal obligations.
8. Your Privacy Rights
a. California Residents (CCPA/CPRA)
You have the right to:
Know what personal information we collect, use, or disclose
Request access to or deletion of personal information
Correct inaccurate personal information
Opt out of certain data sharing, if applicable
Not be discriminated against for exercising your rights
b. GDPR / International Users
You may have the right to:
Access your personal data
Request correction or deletion
Restrict or object to processing
Request data portability
Withdraw consent at any time
Requests may be submitted using the contact information below.
9. Data Security
We use reasonable administrative, technical, and organizational measures to protect personal information. However, no method of transmission or storage is completely secure.
10. Children’s Privacy
Our Website is not intended for children under 13 (or under 16 where applicable). We do not knowingly collect personal information from children.
11. Changes to This Privacy Policy
We may update this Privacy Policy periodically. Changes will be posted on this page with a revised effective date.
12. Contact Information
If you have questions or wish to exercise your privacy rights, contact us at:
SmartSource AE
Email: info@smartsourceae.com
Website: smartsourceae.com